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From Four Fragmented Systems to One Unified Business Management Platform
How iLLuSys built Malexchlo Global's end-to-end Zoho-powered distribution platform — covering ecommerce, inventory, accounting, CRM, and a custom-built crates management system.
Malexchlo Global Limited is one of Lagos's leading authorised distributors of Nigerian Breweries products — managing four distinct lines of business.
When iLLuSys was engaged, Malexchlo was running four separate accounting systems with no consolidated view of customers, stock, or finances. Orders were taken manually. Crate balances were tracked on paper. There was no ecommerce capability, no role-based access control, and no unified customer database. The company's digital infrastructure was simply not built for the scale it had reached.
iLLuSys designed and delivered a complete solution: migrating all four legacy systems into a single Zoho Finance Plus environment, launching a B2B ecommerce storefront, building a bespoke Empties & Crates Management System, and training all operational roles on the new platform.
The Challenge
Four Systems. Zero Visibility. One Business.
Fragmented Customer Data
The same customer existed under different names in four separate systems.
Siloed Inventory
No unified stock view existed across the four business lines.
Paper-Based Crate Tracking
Physical crate assets tracked manually, leading to losses and disputes.
No Online Ordering
Every sale required manual staff intervention with no B2B channel.
No Financial Consolidation
Finance required four separate logins to see the company position.
No Access Control
No separation of duties or formal permissions across staff roles.
Understanding the real workflows, not the intended ones
Our discovery phase began by mapping the full operational architecture of Malexchlo's four business lines — understanding how orders moved, how stock was counted, how payments were tracked, and where breakdowns happened most frequently.
We interviewed operational staff across the warehouse, finance, and sales functions to document their actual day-to-day workflows. This revealed the gap between how the business was supposed to run and how it actually ran — which shaped the entire solution design.
A critical insight emerged early: the biggest operational risk was in physical asset tracking. Malexchlo operates a crate deposit system where thousands of glass crates, shells, and bottle sets circulate across hundreds of customers. No existing Zoho module handled this natively. A custom solution was required.
Solution
Nine deliverables. One connected platform.
System Architecture & Platform Setup
Consolidated all four lines of business into a single Zoho Finance Plus organisation with four business-line tags, full Chart of Accounts, and system-wide configuration.
Customer Data Migration
Extracted, deduplicated, and migrated 645+ customer records from four systems into one unified database with a naming convention to prevent future conflicts.
Customer Balance & Payment Migration
Migrated opening balances and 278 historical payment records with full field mapping and post-migration verification against legacy records.
Product Catalogue Import
168 SKUs across six categories imported with correct stock quantities. Identified and corrected a critical valuation error, resulting in the accurate opening value of ₦1,202,830,935.71.
B2B Ecommerce Storefront
Launched www.malexchloglobal.com on Zoho Commerce — a live B2B ordering channel with real-time inventory sync and automated fulfilment triggers.
CRM & Sales Order Management
Walk-in order workflow with stock validation rules that block out-of-stock items from being committed to any transaction.
Warehouse & Fulfilment
Full pick-pack-ship workflow with partial fulfilment, per-driver shipment tracking, delivery confirmation, and sales returns processing.
Custom Empties & Crates Management System
Four production Deluge workflows automating the full crate lifecycle, plus a custom browser-based web application for the empties management team.
Accounting, Access Control & Email
Full Zoho Books configuration, six role-based access profiles, and organisational email infrastructure.
Results
What we delivered
Four legacy platforms replaced by one connected platform
Deduplicated and imported with full balance continuity
With verified ₦1.2bn opening stock value
Operational at malexchloglobal.com with real-time sync
Automating the full crate lifecycle in production
Historical NB payment records migrated accurately
Defined and configured for all staff functions
All operational roles live on the new platform
The Malexchlo Global project demonstrates what iLLuSys delivers when a business needs more than software configuration — it needs a partner who can design, build, migrate, and automate an entire operational infrastructure from the ground up.
If your distribution, wholesale, or FMCG business is running on disconnected systems and manual processes, iLLuSys has the team, the methodology, and the proven track record to change that.
Ready to Unify Your Business Operations?
Tell us where your systems are breaking down. We'll design the platform that fixes it.
Why we are the best
Work that earns trust and drives results.
Multi-System Migration
Consolidate legacy platforms into one connected system with zero data loss.
Custom Automation
Build what platforms can't — custom modules, workflows, and web apps using Deluge scripting.
B2B eCommerce
Launch a live storefront with real-time inventory sync and automated order management.
Operations Redesign
Redesign how your team works — with role-based access, SOPs, and platform training.